Keep Your Office Clean
A staffing company conducted a survey recently which showed that 57% of co-workers and clients admitted that they judge a company based on the cleanliness of its workplace. Out of those who admitted to it, 55% of them reported that they had a bad impression of a company that did not have a clean office. Make sure that you don’t provide a negative impression to staff and visitors. The following are some useful tips and tricks to help keep your office clean.
Divide your workplace into several Zones
All professionals should first ask the question, “what expectations do I have for my office, and are my needs being met?” In order to improve your operational workflow and use your space efficiently, you should divide your office space up into various zones. For example, you may need a library space for storing reference material, a storage area for your supplies, a work area with computers for your daily operations, and a filing area for archives and documents. When your office is organized into various zones it can help to improve the order of your workplace.
How to create a daily paper system for your office
According to experts, we have a long way to go to achieving a paperless office. These days most professionals are still buried underneath piles of paperwork. Your paperwork process can be streamlined by using trays or baskets. You can label them with various tasks that need to be completed. Using due dates is another organizing trick that you can use. For example, you can use a coding system that is comprised of “This Month,” “This Week,” and “Today to help you prioritize your tasks. That way you won’t think everything needs to be done at once. Colour-coded file folders can also be beneficial. That way, you will be able to easily distinguish your current documents from the archives. That eliminates a lot of the guesswork in terms of what is contained in each file folder. That can help you determine what you need to focus on immediately and what can wait.
Only keep important things within your reach
The only things you should keep within arm’s length are the items you use on a regular basis. Keep away coffee mugs, boxes of pens, and stacks of paper. Eliminate all visual clutter and just keep the essentials within your reach instead. The only items you should have on your workstation are things like a lamp, a notepad, your computer, a pen holder, and a framed family photograph. Create a separate zone for your paperwork, personal items, and other supplies.
Sort out your Catch-all drawers
There are many office workers who will toss things into drawers so they are kept out of sight. However, after a couple of days, they don’t remember what is inside the drawers. Some people will even become anxious and want to open the drawers. Use drawer dividers to keep everything organized and in place. Having separate compartments for push pins, a stapler, paper clips, and rubber bands can provide order to what was a disorganized mess. About every six weeks go through your drawers and get rid of things that are out of place or that are no longer being used.
It might not be an excessive workload that is stressing you out. It might be all of the clutter. You can establish a rule where you get rid of something every time you introduce something new. For example, when a new book is added to your bookshelf, also remove one. The same is true with the coffee mug you have on your desk. When you can become disciplined about the ‘one in, one out’ concept it can help to restore order to your work area.